Appointment-System of the German Foreign Office — Tokyo

Passport /Identity Cards for German Citizen

Appointment system for application for German passports (for persons with German citizenship). Not for visa applications ! If you book in the wrong category, we do not accept applications!

Please make sure to bring all the required documents as listed on our webpage.
If a member of your family also wishes to apply, you need to book an appointment for each person.

Information regarding necessary documents you find at our webpage : https://japan.diplo.de/ja-de/service/-/1021012

ドイツの旅券／身分証明書

https://japan.diplo.de/ja-de/service/-/1021012

順番に効率的に来館者に対応するため、大使館では旅券および身分証明書発給手続に予約制を採用しています。来館者は都合にあわせて期日を予約することができるとともに、来館日時を確約することによって長時間お待ちいただく必要がありません。 旅券申請に関する詳細情報と旅券申請に必要な書類の一覧表を当館のウェブサイトに掲載しています。旅券ないしは身分証明書の発給申請の予約を申し込む前にここに掲載されている情報をよく読んでください。

予約一件につき、旅券の申請ないしは身分証明書の申請一回限り、かつ一名のみ有効となりますのでご留意ください。ご家族の分の旅券や身分証明書など、複数の申請を希望される場合はそれに応じて、場合によっては連続した時間枠で、複数の予約を申し込んでください。

Visas for a stay in Germany – if Germany is your main destination or place of residence

General information: Read the information at www.japan.diplo.de - https://japan.diplo.de/ja-ja/service/06-english

Accompanying persons (such as reference persons) of adult applicants will not be admitted to the application process.
In the case of minors, the legal guardians must be present when the application is submitted.
IF YOU DO NOT HAVE YOUR USUAL PLACE OF RESIDENCE WITHIN THE JURISDICTION OF THE EMBASSY IN TOKYO, WE WILL NOT ACCEPT YOUR APPLICATION. PLEASE ENSURE THAT YOU APPLY IN THE CORRECT CATEGORY.

1. C visa/Schengen visa for short stays (less than 90 days):

Important change in the appointment booking process for Schengen visas/short stays! You must register for an appointment request on the list following in this register. This means that you can register for an appointment and the final appointment will then be allocated according to availability and in the order in which registrations are received. The waiting time for an appointment is several weeks and can be up to three months (it changes seasonally according to the demand). Please note, you will not receive a confirmation of your appointment immediately after registering on the list. This can also take several weeks, but you will receive it sometiemes shortly before the appointment. Requests for an earlier appointment will not be answered. Likewise, no requests will be answered regarding when an appointment can be expected to be allocated.

Important information: If you receive confirmation of an appointment by e-mail, you must confirm it within six days – otherwise, the appointment will be cancelled after seven days and you will have to re-register on the list!

Your appointment will also be cancelled if you enter incorrect information or do not use Latin characters when registering.

2. D-Visa/National visa for longterm stay (more than 90 days):  

Consular Services Portal | Visa at a glance

Please note: only online applications via our new international portal (for national visas/long-term stays only) will be accepted:
Consular Services Portal | Visa at a glance ( https://digital.diplo.de/visa )

It is not possible to book an appointment for application for a national visa for Germany via this system.

Exception: Working Holiday Visa for Germany – see separate appointment booking category.

With regard to the Consular Services Portal - only certain categories are displayed on the portal – BUT – the Embassy in Tokyo accepts all other categories of national visa applications for stays of more than 90 days via the portal, even if this category is not officially designated for this purpose.

For the following planned employment in Germany, use the following category in the portal:

"Taking up employment with work experience" (=important) 

and upload all necessary documents as listed on our webpage (!).

for example for employment according to

§ 19 AufenthG  ( "ICT" ),

§ 19c AufenthG in conjunction with § 26 (1) BeschV,

§ 19c AufenthG in conjunction § 10 BeschV, 

§ 18d AufenthG Research activity with hosting agreement

Please upload the

declaration of employment with the descripton "Proof of professional experience" section.

As "other documents", please upload the employer's letter regarding the secondment agreement and the legal basis (AufenhtG/BeschV) your application should be processed, as well as your

CV,

if applicable pre-approval of the Federal Employment Agency (Bundesagentur für Arbeit).

If you would like to apply for a language course only, please upload in the category "study" even if the required documents do not match the necessary documents. 

Please make sure to upload the documents with the correct description and use “other documents” if there is no description available. And upload only the documents according to our webpage!

If family members will be accompanying: additional a written declaration regarding the data of the family members.

Family members must upload a separate application via the consular services portal in the category "Joining a Spouse" or "Children joining parents" section.

All further information regarding the process will be explained on the consular services portal - Please read thoroughly and you will be guided through the system.

After evaluation of the uploaded documents you will receive a separate link for booking an appointment. 

Residence Visa / Long Stay Visa - Auswärtiges Amt 

Please choose the category according the service you would like to apply for: 

Authentication of signature / 署名認証手続： 

for a

• power of attorney
• authorizations  
• declaration of renouncement of succession   
• registration of a managing director in the commercial register
• application for a certificate of no impediment to marriage (without declaration in lieu of an oath!) / Ehefähigkeitszeugnis
• other declarations that require the authentication of a signature
  
  
  
• A life certificate is N O T an authentication of signature -
  Please see the informatoin at our webpage: https://japan.diplo.de/ja-de/service/lebensbescheinigung/1032008
• An application for a Police Clearance Certificate/Führungszeugnis is not a authentication of signature - it is only a confirmation of identiy!, therfore for the Police Clearance Certificate you need to book an appointment at consular certifications (see below). 

Family matters/ 家族関連または

• Family matters:
  registration of birth, marriage or death of a German citizen abroad in Germany  
• Name declarations:
  name of a child  /   married name of spouses  /   addition of a name to the married name  /   name change after divorce
• Declaration according to article 2 SBGG with § 45 b PStG

 German citizenship/国籍関連の手続き

• application to determine German citizenship
• application for naturalization
• application to renounce

Consular certificates / 認証手続き

• certification of photocopies (max. four copies per appointment) if copy is needed for German authorities only
  
  
• "life certificates"/ Lebensbescheinigung  for German pensions --> please see: https://japan.diplo.de/ja-de/service/lebensbescheinigung/1032008
• change of PIN of German identiy card
  
  
• German Pensions confirmation of identity (Please note that the the Embassy cannot offer advisory services in pension matters!)
• application for a Police Clearance Certificate/Führungszeugnis (confirmation of identity)
  
  
• certificate of border crossing

If you book in the wrong category we are not able to take your application.