Appointment-System of the German Foreign Office — Tokyo

Passport /Identity Cards for German Citizen

Appointment system for application for German passports ( for persons with the German citizenship). Not for visa applications ! If you book in the wrong category, we do not accept applications!

Please make sure to bring all the required documents as listed on our website.
If you can’t provide all the required documents we will not be able to proceed with your application.

Please consider that you need an appointment for each passport or identity card you want to apply for. If a member of your family also wishes to apply, you need to book an appointment for each person.

Information regarding necessary documents you find at our webpage : https://japan.diplo.de/ja-de/service/-/1021012

ドイツの旅券／身分証明書

https://japan.diplo.de/ja-de/service/-/1021012

順番に効率的に来館者に対応するため、大使館では旅券および身分証明書発給手続に予約制を採用しています。来館者は都合にあわせて期日を予約することができるとともに、来館日時を確約することによって長時間お待ちいただく必要がありません。 旅券申請に関する詳細情報と旅券申請に必要な書類の一覧表を当館のウェブサイトに掲載しています。旅券ないしは身分証明書の発給申請の予約を申し込む前にここに掲載されている情報をよく読んでください。

予約一件につき、旅券の申請ないしは身分証明書の申請一回限り、かつ一名のみ有効となりますのでご留意ください。ご家族の分の旅券や身分証明書など、複数の申請を希望される場合はそれに応じて、場合によっては連続した時間枠で、複数の予約を申し込んでください。

Visa appointment booking for stay in Germany - if Germany is your main destination

General information:

IF YOU ARE NOT LIVING IN THE JURISDICTION OF THE EMBASSY IN TOKYO, WE DO NOT ACCEPT YOUR  VISA APPLICATIONS! 

IF YOU JUST MOVED TO JAPAN OR JUST RETURNED TO THE JURISDICTION OT THE EMBASSY FOR THE APPLICATION WE DO NOT ACCEPT YOUR VISA APPLICATION!

MAKE SURE TO BOOK IN THE CORRECT CATEGORY

An appointment has to be booked for each applicant (also children of any age).

Please make sure to submit all necessary documents on the day of your booked appointment - details you will find at www.japan.diplo.de . 

We do not reply to enquiries neither by e-mail and neither by phone regading an appointment / booking. 

C-Visa/Schengenvisa for short stay (less than 90 days):
Important change to the appointment booking process for Schengen visas/short-term stays! You need to register for an appointment in a list. This means you can register for an appointment and the final appointment will then be allocated based on availability and in the order in which entries are received. The wait for an appointment is at the moment approximately six weeks and you will receive confirmation of the appointment approximately sometime on short notice before the appointment. We do not reply to inquiries for an earlier appointments.

Important notice: As soon as you receive the confirmation with a date and time for your appointment you need to confirm via the link within seven days. If you do not re-confirm the appointment, it will be cancelled and you are not able to apply but need to register again in the list. 

D-Visa/National visa for longterm stay (more than 90 days):  

Only for D-Visa / National Visa Applicatons: APPOINTMENTS ARE ONLY AVAILABLE SIX WEEKS IN ADVANCE - IF THERE ARE NO APPOINTMENTS AVAILABLE - WE ARE FULLY BOOKED FOR THE NEXT SIX WEEKS ! Appointments are always released within a 6-week time frame. Even though the appointment schedule is visible by month, this does not mean that the entire month is fully booked. If no appointments are available for a certain period, it simply means that no further appointments have been released for the upcoming 6-week window 

Please check also the online application via our new Consular Services Portal (only for national visa/long term stay)  : Consular Services Portal | Visa at a glance

We accept as well for all kind of employment categories the application via the consular service portal, even if the category is not yet mentioned, for example for Employment § 19 AufenthG  ( purpose of "ICT" ), Employment § 19c AufenthG in conjunction with § 26 (1) BeschV, Employment§ 19c AufenthG in conjunction § 10 BeschV, etc. And as well for

Research activity with hosting agreement§ 18d AufenthG.

Important: As there is not yet a category for all employment activity purposes within the consular portal services webpage you need to choose the category - for all employments which you do not find a category in the consular service portal :

 "Taking up employment with work experience"

and upload all necessary documents as listed on our webpage (!).

Please upload the declaration of employment under the "Proof of professional experience" section. As "other documents", please upload the employer's letter regarding the secondment agreement and the legal basis (AufenhtG/BeschV) your application should be processed, as well as your CV, and if applicable pre-approval of the Federal Employment Agency (Bundesagentur für Arbeit). Please upload as well proof of valid health insurance upon entry for Germany/Schengen!
If family members will be accompanying: additional a written declaration regarding the data of the family members.

Please make sure to upload the documents with the correct description and use “other documents” if there is no description available. And upload only the documents according to our webpage!

Family members must upload a separate application via the consular services portal in the category "Joining a Spouse" or "Children joining parents" section.

All further information regarding the process will be explained on the consular services portal!
Please read thoroughly!

Please choose the category according the service you would like to apply for: 

Authentication of signature / 署名認証手続： 

for a

• power of attorney
• authorizations  
• declaration of renouncement of succession   
• registration of a managing director in the commercial register
• application for a certificate of no impediment to marriage (without declaration in lieu of an oath!) / Ehefähigkeitszeugnis
• other declarations that require the authentication of a signature
  
  
  
• A life certificate is N O T an authentication of signature -
  Please see the informatoin at our webpage: https://japan.diplo.de/ja-de/service/lebensbescheinigung/1032008
• An application for a Police Clearance Certificate/Führungszeugnis is not a authentication of signature - it is only a confirmation of identiy!, therfore for the Police Clearance Certificate you need to book an appointment at consular certifications (see below). 

Family matters/ 家族関連または

• Family matters:
  registration of birth, marriage or death of a German citizen abroad in Germany  
• Name declarations:
  name of a child  /   married name of spouses  /   addition of a name to the married name  /   name change after divorce
• Declaration according to article 2 SBGG with § 45 b PStG

 German citizenship/国籍関連の手続き

• application to determine German citizenship
• application for naturalization
• application to renounce

Consular certificates / 認証手続き

• certification of photocopies (max. four copies per appointment) if copy is needed for German authorities only
  
  
• "life certificates"/ Lebensbescheinigung  for German pensions --> please see: https://japan.diplo.de/ja-de/service/lebensbescheinigung/1032008
• change of PIN of German identiy card
  
  
• German Pensions confirmation of identity (Please note that the the Embassy cannot offer advisory services in pension matters!)
• application for a Police Clearance Certificate/Führungszeugnis (confirmation of identity)
  
  
• certificate of border crossing

If you book in the wrong category we are not able to take your application.